Retford Gymnastics Club
Privacy Policy



Retford Gymnastics Club Privacy Notice

Retford Gymnastics Club is the data controller and is committed to complying with our legal responsibilities under data protection law. We take your privacy seriously and will ensure your personal information is kept secure.

 

How we use information about you:

We need to process information about you or your child for the following reasons:

            •        Maintaining class attendance records and contact details                   for emergency purposes.

        To meet the legitimate aims of the club and ensure your        child is supported and safe whilst participating in                      gymnastics. The information that you provide us with              regarding any medical issues will be used to assess any          actions required to support inclusion.

             •        To communicate with you about you/your child’s                                activity, changes to our terms and  conditions and to                          process payments.

        We will ask you for permission when completing our                online contract for filming and  taking photos for                      coaching purposes and/or to promote the club on our           website, club social media account and                                  communications.

             •        We will not share your information with any other                                   organisations except with your consent  or in                                         exceptional/emergency circumstances where we                               believe that the sharing of information about you/your                       child is required to protect you, your child or                                         another person.

            •        When your child is entered into an external competition                      we will, with your agreement,  share the information                            required to enter the event. This will be name, DOB and                     gender. Most competitions are large events and                                   there are likely to be photographers and people filming                     so in agreeing to photographic permission on our online                    contract permits these rights at outside events.

    •          You have the right to see the personal information we hold about you. You can log in to ‘My  Account’ any time to view and amend the information we hold about you on this system. This is the account you set up to register for our payment system and        is linked to our attendance registers.

          •        If you leave the club, you can amend your club registration                 by logging into ‘MyAccount’ and  delete this information. The                                   information you have provided will be deleted by the club within 12                               months, except where there is a legitimate and lawful reason to                                       continue to hold your data. We will continue to hold record of payments                       made for our accounting system.


           •        Members are required log into their accounts and cancel                    their direct debit payments when they wish to leave the                       club. Please contact Gocardless, who hold data as our third                 party directly if you wish them to remove your data from                       their Gocardless system, this can be done by sending an                       email to: help@gocardless.com. Please also refer to our third                 party providers : www.clubright.co.uk       

 Security: We are committed at Retford Gymnastics Club that your                        information is secure. In order to prevent unauthorised                            access or disclosure, we have put in place suitable                                  physical, electronic and management procedures to                           safeguard and secure the information we collect online.                       Only paid employees have access to personal records kept                 on site. Registration by registering as a member of Retford                      Gymnastics Club through our third - party system Clubright                    and paying for your classes via direct debit, you are                                agreeing to Retford Gymnastics  Club to contact you when                  necessary for operations and marketing purposes. You may                  cancel your membership and registration anytime following                   the procedure of giving one months’ notice as agreed on                     our terms and conditions.

      •               Changes to the privacy notice- We will keep our privacy                      notice under regular review and will update where                              necessary.



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